1. How can you contact us? 

Atom Insurance is responsible for processing the personal information you provide to us and is registered with the Information Commissioners Office in the UK under the UK Data Protection Act 1998.

If there’s anything you’re unsure about in this Privacy Policy, feel free to contact us at insurance@atominsurance.co.uk

2. What information we collect 

We will need to ask you for certain personal information to give you the best possible experience when you engage with us (via our websites and apps or otherwise) and when you use our products and services.

We will also collect other information about you and the devices you use to access our website, or we may ask third parties to do this for us, in these cases we do so by using technologies such as cookies.

Contact information 

When you apply for Atom Insurance services we will ask you to provide some contact information. Contact information may include some or all of the following: full name, previous names, residential address, previous residential addresses, date of birth, landline phone number, mobile phone number and email address.

Payment 

Where the services you select carry a cost, we will ask you to provide some payment information. Payment information may include credit card, debit card details and Bank details

Web monitoring

For the web monitoring services that are available to some customers, we will ask you to provide your chosen information to be monitored. This may include some or all of the following: passport number, driving licence number, national insurance number, credit card details and any other information you choose to have us monitor.

Cookies

Google Analytics

_ga, _gali, _gat, _gid, _utm*

These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in a way that does not directly identify anyone, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited.

Civic Cookie Control

CookieControl

This cookie is used to remember a user’s choice about cookies on this site. Where users have previously indicated a preference, that user’s preference will be stored in this cookie.

WordPress/System

wordpress_*, wp-*, PHPSESSID

WordPress uses session cookies in order to provide a better experience for the user. They will allow users to navigate the site easier and quicker by keeping the user logged in. There are cookies for regular users, logged in users and for commenters.

This cookie is native to PHP and enables websites to store serialized state data. It is used to establish a user session and to pass state data via a temporary cookie, which is commonly referred to as a session cookie. As the PHPSESSID cookie has no timed expiry, it disappears when the client is closed.

Credit information 

We may gather information from agencies. This may include (but is not limited to) some or all of the following: details of credit accounts held and repayment performance as well as public information such as inclusion on the electoral roll, bankruptcies and county court judgements.

3. How we use your information 

We use your personal information in lots of ways to make our products and services as effective as possible.

To enable you to access our website and use our services

We will use your information to accept you as a new/returning customer and continue to provide you with our products and services.

To let you know about significant changes to our products, terms or privacy policy

We will let you know by email if there are significant changes to our products, their features, our terms, or our privacy policy.

So for example, if you get a new payment card with a later expiry date to the one you currently pay with (but all the other details stay the same), we may update your payment card expiry date accordingly

To send you service communications

We will use your information to contact you to tell you about changes to or issues affecting the services you are taking.

Marketing 

When opted-in we will use your information for marketing purposes such as if we think one of our products, services or offers may interest you, we or they may contact you about them by email, SMS, on the phone, through app notifications or through the post.

You can opt out of marketing communications at any time by following the instructions in the email or SMS or by contacting us insurance@atominsurance.co.uk You can turn off app notifications at any time using the tools provided in your mobile operating system.

Internal training purposes 

We will use your information to ensure that our team has the knowledge and expertise they need to ensure we provide the best possible experience to our customers when interacting with us.

To maintain our records and other administrative functions 

Like any business, we need to ensure that we maintain comprehensive and up to date records of the ways we process your personal information and other operational activities and therefore we will process the information you provide for record-keeping, updates and general administrative purposes.

Complaint and dispute resolution 

Whilst we will try to make sure that you are happy with the service we provide and do not feel the need to complain, if you do complain to us, we will use the information we have about you to help us manage your complaint.

To comply with the law 

Like any other business, we are required to comply with many laws and regulations. We will, where necessary, use your personal data to the extent required to enable us to comply with these requirements.

Under the UK data privacy laws, you have a right to request access to, change or object to processing of your personal data. You can ask us to provide you with the data we hold about you, and if you want to, for us to delete it from our marketing database. In special circumstances you can even request your data is transferred from us to another firm.

To improve data accuracy and completeness 

Personal information you provide to us may be used to improve the information we already hold about you in our role as a General Insurance Broker.

Email tracking 

Atom may use performance tracking technology within our emails to improve our future interactions with you. This means we are able to capture information including (but not limited to) the time and date you open our e-mails and the type of device used to open the email.

We use this information primarily to understand whether our e-mails are opened and what links are clicked on by our customers. We then use this information to improve the emails that we send to you and the services that we provide.

We may share this information with other organisations to help them improve their own interactions with you. Your personal data will not be passed to any third party for marketing purposes unless you already have an existing relationship with them. You will not receive marketing emails from such third party organisations unless you have given your prior consent to them to send emails to you

Further uses of your personal information not described in this Privacy Policy 

If we use your personal information for any purposes that are not set out in this Privacy Policy we promise to let you know exactly what we will use it for before we go ahead and use it and obtain your consent where appropriate.

What are the legal grounds for handling personal information? 

Data protection laws require that, where we process your personal data, we must satisfy at least one prescribed condition for processing. These are set out in data protection law and we rely on a number of different conditions for the activities we carry out.

Necessary for performance of a contract or to comply with law

In most cases, the information described above will be provided to us by you because you want to take services from us or engage with us and our use of your information will be governed by our Terms of Business. Giving this information to us is therefore your choice. If you choose not to give all or some of it to us, this may affect our ability to provide the services you want, to you. In particular, we may rely on this condition for processing in the following scenarios:-

• To enable you to access our website and use our services.
• To let you know about significant changes to product, terms or privacy policy.
• To confirm your identity and authenticate the information you provide.
• To process payments and collect arrears.
• To provide and improve customer support.
• To send you service communications.
• To send you product eligibility alerts.